JBC BLOG & NETWORK: Administrative Officer at a Leasing Company

Bellforte Consulting - is recruiting for a Leasing Company located in central business district of Lagos State, Nigeria is recruiting to fill the position below:

Job Title: Administrative Officer

Location: Lagos Island, Lagos

Employment Type: Full-time

Job Description

Office Administrator:

Manage reception desk: incoming/outgoing phone calls, mails, visitors to office.
Manage internal mails.
Support to register the parking and access building card with building admin.
Prepare the welcome screen for new associates.
Fleet Management.
Vendor Management .
Procurement and Inventory.
Technical support for all staff.
Manage and maintain all facilities in the office daily.
Supervise maintenance jobs performed by Vendor.

Qualifications

Education and Experience Requirements.
OND minimum required.
4+ years of experience supporting a large, fast paced office with similar job accountabilities.
Demonstrated Microsoft Office Suite skills (Outlook, Word, PowerPoint, Excel).
Demonstrated ability supporting multiple managers and helping them to be more efficient and organized.
High degree of integrity and ethics and the ability to protect confidential employee and organizational information.
High degree of composure and ability to deal with high velocity change, fluctuating priorities and shifting deliverables.

Competencies:

Interpersonal Effectiveness - Builds constructive and effective relationships; Presents information and respond to questions with confidence; Uses diplomacy and tact.
Customer Focus - Establishes and maintains effective relationships with internal and external partners, gaining their trust and respect.
Action Orientation: Highly driven and self-motivated; Capable of working in a deadline oriented environment; Ability to work independently and proactively to develop solutions with minimal guidance; Ability to think creatively.
Organizational skills - Ability to multi-task and prioritize daily workload. Ability to meet deadlines and to work independently with minimal supervision; Ability to orchestrate multiple activities at once to accomplish a goal; Arranges information in a useful manner.
Team player - Able to work as part of a team.
Attention to detail - Methodical and meticulous; Demonstrates attention to detail.
Communication: Demonstrated written and verbal communication skills.
Informing: Ability to recognize key issues and effectively communicate to management
Perseverance - Pursues everything with energy; Demonstrates drive and a need to finish; Gives up seldom even in the face of resistance or setbacks; Demonstrates a proactive attitude and ability to act on own initiative.
Functional / Technical Skills: Demonstrated office management skills; demonstrated meeting and travel scheduling capabilities; Strong Microsoft Office Suite skills (Excel, PowerPoint, etc)

Skills and Knowledge:

The ability to sell products and services
Knowledge of English language
Good presentation skills
The ability to use your initiative
Leadership skills
Customer service skills
Business management skills
Ambition and a desire to succeed
To be able to use a computer and the main software packages confidently
Tenacity and drive to seek new business and meet or exceed targets
Excellent telephone manners for making initial contact and for ongoing communication with customers and business associate
Excellent written and verbal communication skills - needed for communicating with a wide range of people, both internally and externally
Good IT skills, including the use of spreadsheets
A professional manner and presentable appearance for meeting customers/clients
Initiative and good decision-making skills
Project management skills
The ability to motivate yourself and set your own goals
Great organisational skills
Good networking skills
The ability to think strategically
The ability to analyse sales figures and write reports
Initiative and the confidence to start things from scratch
The ability to speak a foreign language may be an asset if you're dealing with overseas clients.
A valid driving license is a requirement.

Your day - to - day duties will include:

Researching organisations to find new customers and identify who makes the decisions
Cold calling’ to arrange meetings at customers’ premises
Finding out what an organisation needs and working with a team to plan proposals and pricing
Selling products and services to new and existing customers
Negotiating with customers and building positive relationships
Attending events and conferences
Writing reports and making presentations to customers and senior management
Identifying new methods and opportunities for sales campaigns
Forecasting sales targets and making sure they’re met
Delivering training to business developers and junior sales teams
Identify new business opportunities - including new markets, growth areas, trends, customers, products and services
Seek out the appropriate contact in an organisation
Generate leads and cold call prospective customers
Meet with customers/clients face to face or over the phone
Understand the needs of your customers and be able to respond effectively with a plan of how to meet these
Think strategically - seeing the bigger picture and setting aims and objectives in order to develop and improve the business
Work strategically - carrying out necessary planning in order to implement operational changes
Draw up client contracts - depending on the size of company, this task may be completed by someone else or agreements may not be as formal
Have a good understanding of the businesses' products or services and be able to advise others about them
Ensure staff are on board throughout the organisation, and understand the need for change and what is required of them
Train members of your team, arranging external training where appropriate
Discuss promotional strategy and activities with the marketing department
Liaise with the finance team, warehousing and logistics departments as appropriate
Seek ways of improving the way the business operates
Attend seminars, conferences and events where appropriate
Keep abreast of trends and changes in the business world.
Help to plan sales campaigns
Create a sales pipeline
Negotiate pricing with customers, and suppliers in some cases
Carry out sales forecasts and analysis and present your findings to Senior Management.