Nicole Sinclair - is recruiting for a solar energy company that provides solar solutions to their client needs is recruiting to fill the position below:
Job Description
- This role will provide personalized secretarial and administrative support in a well-organized and timely manner.
- Candidate will work on a one-to-one basis on a variety of tasks related to the CEO’s working life and communication.
Responsibilities
- Provides secretarial and administrative support to the CEO
- Preparing correspondence on behalf of the CEO
- Reading, monitoring and responding to mails
- Organizing and maintaining diaries and scheduling appointments as guided.
- Manages all forms of incoming and outgoing communication (phone calls, emails, etc).
- Carrying out specific projects and research.
- Organizing meetings and taking notes or dictations at meetings.
- Types, prints and files all personal documents.
- Liaising with clients, suppliers and contractors.
- Responsible for the effective running and administration of the CEO’s personal office.
- Arranging detailed travel plans, itineraries and agendas and compiling documents for travel- related meetings.
- Booking travel arrangement.
- Occasionally travelling with the CEO to provide general assistance.
- Organizing personal intinerary and planning of events for the CEO
- Manages and updates contacts and address book both business and personal.
- Ensures appropriate record keeping of daily expenditure and retires to accounts accordingly.
- Assist with personal and administrative functions.
Competency / Skill / Requirements
- B.Sc in a related field.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Experience in office management systems and procedures.
- Must have high creative ability
- Experience in the usage of office equipments, like printers and fax machines.
- Ability to use own initiative to effectively manage workloads.
- Ability to communicate when undertaking responsibilities and delivering services.
- Excellent writing and verbal communication skills.
- Highly organized and flexible.
- Experience in office management systems and procedures.
- Ability to multitask and meet changing deadlines.
- Ability to maintain confidentiality.
- Should be organized and detail oriented.
- Excellent time management skills and the ability to prioritize.
Application Closing Date
14th January, 2020.
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