The Nigerian Stock Exchange, services the largest economy in Africa, and is championing the development of Africa's financial markets. The Exchange offers listing and trading services, licensing services, market data solutions, ancillary technology services, and more.
It is an open, professional and vibrant exchange, connecting Nigeria, Africa and the world.
We are recruiting to fill the position below:
Job Title: Executive Assistant, Head-Shared Services
Location: Lagos
Division: Shared Services Division
Department: Office of the DH-Shared Services
Report to: Divisional Head-Shared Services
Grade: EA, Head-Shared Services
Estimated Date Of Resumption: Thursday, January 31, 2019
Job Summary
The Executive Assistant (EA) will provide executive support to the Divisional Head, Shared Services Division of the Exchange.
The job holder is responsible for providing high-level administrative support to The Divisional Head’s office by preparing reports, preparing written presentations, carrying out research, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, efficient filing system, and scheduling meetings.
The job holder is the primary point of contact for internal and external constituencies on all matters pertaining to the office of the Divisional head
Key Responsibilities
Arranging & Managing Meetings/Projects.
Co-ordinate regular and irregular meetings
Provides support in preparation for internal and external meetings; attend meetings with the Divisional head when required to and follow up on meeting action points on behalf of the Divisional Head.
Assist the Divisional Head with research and information gathering on any assigned project
Ensure that all materials for meetings are prepared in a timely manner
Accurate dictation and note taking at meetings as required
Ensure that minutes are taken and written up of Management Meetings and dispatched by the end of same week.
Produce and distribute minutes
Draft and disseminate correspondence including letters, memos and emails
Project manager on all special projects assigned to and by the Divisional Head
Maintains confidentiality on all work issues and opportunities
Diary Management. Responsible for managing diaries for meeting schedules
Arrange meetings and keep diaries constantly up-to-date
Ensure any appointments requested are noted in diary provisionally and checked with Divisional Head before confirming
Liaise with protocol to ensure all flights, hotel accommodation are arranged for all local and international trips
General Administration. Implement and maintain an efficient filing system
Oversees a broad variety of administrative tasks for the Divisional Head including : managing an extremely active calendar of appointments; composing and preparing correspondence, arranging complex and detailed travel plans, itineraries, and agendas
Ensure the maintenance of a working environment that yields productivity and furnishes essential office supplies
Monitors The Divisional Head’s office operations
Schedules appointments and meetings for the Divisional Head with HODs, ExCO, Senior Managers, employees and external visitors
Serve as the go-to for office inquiries
Track office supply inventory
Post & E-Mails. Manage e-mails inflows
Regularly review e-mails, deal with correspondence on behalf of The Divisional Head when requested to
Deal with correspondence and emails quickly and efficiently where appropriate and to a high standard Relationship Management
Maintain and manage clients contacts list
Manage employee appointments for The Divisional Head
Maintain and manage any other key contacts required of the Executive Assistant
Project Management. Perform additional duties as directed.
Qualifications and Experience
A Bachelor's degree from a recognized institution
Minimum of 3 years Post qualification experience in an Executive / Administrative role
Membership of professional body is an advantage eg ICSAN
Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
Functional Competencies:
Information Management
Project Management
Innovative
Behavioural Competencies:
Attention to Detail
Effective Communication Skills (Written & Oral)
Inter-Personal Relations
Application Closing Date
15th January, 2019.
How to Apply
Interested and qualified candidates should:
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