Personal Assistant to the MD AT Simeon's Pivot Resources

Simeon's Pivot Resources - is recruiting suitably qualified candidates to fill the position below: 

POSITION : Personal Assistant to the MD

 Description

Essential responsibilities and duties may include, but are not limited to, the following:

• Assist MD in conducting daily, weekly, monthly, quarterly, & annual reviews of tasks and correspondences.
• Filter emails, highlight urgent correspondence and print attachments.
• Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.
• Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
• Schedule on behalf of the MD meetings.
• Coordinate travel and accommodation requirements in connection with Admin unit and ensure arrangements are in place for the MD.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
• Prepare correspondence on behalf of the MD, including the drafting of general replies.
• Keep and retrieve files for the MD as at when required.

Qualifications

• Ability to communicate in French fluently
• A Degree holder (B.sc or HND)
• A minimum of two (2) years cognate experience.
• Must be able to work under pressure with minimal supervision.
• Preferably female
• Not older than thirty five (35) years

 Requirements:

• Highly fluent in communicating in the use of French
• Demonstrable experience in an Administration/Executive Assistant/PA role in a highly organized environment.
• Communication (Written and Spoken)
• Experience of diary management/researching and booking of travel and accommodation (essential).
• Expert level in the use of Outlook.
• Intermediate level in the use of Word, Excel and PowerPoint Skills (all essential)
• Excellent organizational skills, ability to multi-task and organize others.
• Excellent oral and written communication skills and ability to professionally represent the MD’s office.
• Ability to work under pressure and be flexible as part of a small team.
• Attention to detail and deadlines; Ability to filter information and assess priorities.
• Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
• Ability to prioritize and manage own workload amid conflicting demands and busy work periods;
• Ability to be proactive.

How To Apply

Qualified candidates should send their CV to: jobs@simeonspivot.com using position applied for as the mail subject.