Finance and Administrative Officer AT FHI 360 Lagos, NG

Job description

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today's interrelated development challenges.

FHI 360 serves more than 70 countries and all U.S. states and territories. We are currently seeking qualified candidates for the position of: Finance and Administrative Officer

Alive & Thrive (A&T) is an initiative to save lives, prevent illness, and ensure healthy growth and development through improved breastfeeding and complementary feeding practices. In its first five years (2009 to 2014), A&T demonstrated that innovative approaches to improving feeding practices could be delivered with impact and at scale in Bangladesh, Ethiopia, and Viet Nam. A&T continues its work there and is supporting others to scale up nutrition by applying and adapting tested, proven approaches and tools in Burkina Faso, India, Southeast Asia, and Nigeria. A&T is funded by the Bill & Melinda Gates Foundation and the governments of Canada and Ireland.

Under the direction of the State Team Lead in coordination with the AD Finance & Operations in Abuja Country office, the Finance and Administrative Assistant will be responsible for the provision of accounting, administrative, and logistical support services to the state office.

Duties And Responsibilities

• Ensure the smooth and efficient management of office operations, including arranging for office utilities and services, maintenance and repair of equipment, etc.
• Prepare monthly financial report forms which accompany executed sub project documents.
• Prepare monthly reporting/ budgets data entry into excel spreadsheets and automated MIS reports and disseminate information to country office.
• Assists in arranging travel logistics for state office staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.
• Under the guidance of the Contracts & Procurement Manager, supports procurement functions, as needed, for obtaining quotes, conducting vendor verifications, preparing procurement documentation, and others as required.
• Handles all photocopying assignments, development and printing of photographs including reproduction of recorded videotapes for the zonal office.
• Assists in the provision of logistic support for workshops and trainings.
• Assists in the maintenance and efficient records/storage of all office supplies.
• Serves as point of contact for logistical and administrative needs in the office.
• Coordinates all administrative and financial support services for the state office (as relevant).
• Records minutes of staff meetings and circulates same amongst the staff of the state.
• Assists with production of presentation materials for staff members.
• Performs any other duties as assigned.
• Support finance and Operations Manager with the Imprest, including vouchers and backup documentation.

Knowledge, Skills And Abilities

• Knowledge of general office practices and administrative procedures.
• Report to supervisor on variances and status on regular basis.
• Resourceful in gathering and providing information.
• Knowledge of budget preparation and monitoring.
• Excellent written, oral, interpersonal and organization skills.
• Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
• Well developed computer skills, including knowledge of Microsoft office products.
• Typing skills.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

We offer competitive compensation and an outstanding benefit package. Please click here to visit FHI 360's Career Center for a list of all open positions.

FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.

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