Executive PA / Office Manager [Apply] Admin, Office & Support AT Gauteng JHB - Eastern Suburbs

A world leading generic and specialty pharmaceutical company requires the above to manage the MD’s office, to be flexible and possess outstanding problem solving skills and must maintain strong analytical skills, knowledge of office administrative procedures and a strong background in office management.

The successful candidate will be responsible for:

• Managing, coordinating and scheduling the MD’s diary in terms of all meetings, appointments and functions timeously and accurately as well as assisting the MD with internal / external communication liaison
• Managing all calls for the MD, relaying messages where applicable and redirect queries to relevant responsible Executives.
• Greeting guests and visitors and provide preliminary information as requires.
• Preparing meeting and seminar agendas for Exco meetings.
• Liaise with Executives to schedule meetings and preparing materials on behalf of MD and attending Exco meetings in order to record minutes and compiling, transcribing and distributing minutes of all Exco meetings.
• Coordinating international and local travel for the MD and any other parties as well as visa and currency requirements.
• Completing the MD’s monthly credit card and fuel claims.
• Monitoring tasks delegated to Executives on behalf of MD and ensure that all projects come to fruition.
• Facilitating the professional coordination of events and the management thereof from start to finish.
• Negotiating favourable terms and pricing agreements with resorts, vendors, caterers and other providers for service at special events.
• Reviewing operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, office services, or expenditures.
• Assisting and managing the Employee Wellness Programme

Minimum requirements for the role:

• Secretarial Diploma and/or relevant degree is essential
• Minimum 5-10 years’ experience in a similar role is essential.
• Excellent administrative skills.
• Ability to act with discretion and maintain confidentiality at all times.
• Excellent verbal and written communications skills
• Exemplary planning and time management skills.
• The ability to work well under pressure.
• Computer literacy is essential with advanced working knowledge of Microsoft Office packages.
• Able to form good relationships with people at all levels

 APPLY HERE

Salary package is highly negotiable based on experience gained.

Ad Visible Until: 26 November 2016

Ref: PS005299/GL