Job description
Employer
Alex Reid West Africa
Alex Reid West Africa is seeking an Admin / Finance Assistant to provide administrative support in our Lagos office. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative and financial support is essential in this position.
The ideal candidate for this job must be resourceful, a good problem solver and organised. Assuring a steady completion of workload in a timely manner is key to success in this position.
Key Work Areas And Tasks
- Welcoming and attending to visitors and customers
- Attend to customers on phone using ARWA customer care approach.
- Receive and pass messages from visitors / customers to appropriate personnel
- Attend meetings, take notes and accurately type minutes / documents as required
- Set up and maintain filing system for all company documents
- Photocopying and scanning documents
- Learn and understand Alex Reid West Africa product offering.
- Assist in the completion of monitoring reports (sales, attendance report, inventory reports and any other) in a timely manner
- Use a range of office software, including email, spreadsheets, databases and company in-house financial system (i.e. Quickbooks) for processing orders, record keeping
- Running errands for the office
- Monitor company email account(s)
- To maintain confidentiality of all company documentation and information at all time
- To assist with the dissemination of information e.g. updating ARWA Website and relevant social media pages, preparing and sending out SMS to customers
- Process sales orders that reach the company by telephone, letter, e-mail or website
- Maintain customer records i.e. contact details, and update customer database in a timely manner
- Manage correspondence between the sales team and their clients
- Assisting with marketing/sales activities, including responding to information requests from customers and assisting with the co-ordination of events and conferences.
- To assist with raising of customer invoices using the company’s accounting system (Quickbooks).
- Ensure the office is clean and tidy and ready for business
- Switch electrical appliances i.e. TVs, ACs on/off at the beginning and end of each working day.
- Checking the Generator for light maintenance work and to ensure diesel/petrol is available at all times.
- Ensure the building is secured at all times and all security measures are adhered to according to Company Staff Handbook
- To be security conscious, to know when and when not to leave the reception unattended.
- Assist in the offloading of goods from containers/truck into the warehouse
- Carry out any other duties assigned by management
Candidate Requirements
Person Specification
- Excellent administrative and customer care skills
- Good deal of common sense, etiquette and an ability to think on one’s feet
- Ideally educated to degree level
- Minimum of 3 – 4 years administrative and finance experience.
- Excellent communication skills, both verbal and written English
- Excellent typing skills, speed and accuracy essential
- Good computer literacy (MS Office, Excel, PowerPoint, accounting software package )
- Professional telephone manner
- An ability to work under pressure and to deadlines
- An ability to work unsupervised and as part of a team
- Accuracy and attention to detail
- Quick to learn
Required Skills
administrative : 3 to 4 years
finance : 3 to 4 years
This position reports to: Finance/Operations Manager Apply before Saturday, September 30, 2017 - 20 Days left Companies may expire jobs at their own discretion. If you have not received a response within two weeks, your application was most likely unsuccessful.
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