Finance and Administrative Officer AT DevTech Systems, Inc. Lagos, NG

Job description

DevTech Systems, Inc. (DevTech) is an international consulting firm and small business dedicated to development, with over 30 years of experience providing advisory services and technical assistance to government, private sector, and civil society stakeholders in more than 100 countries. We are a data driven organization that specializes in informing policy making by delivering focused data-driven evidence-based analysis products and services.

DevTech core practice areas include: Economic and Data analysis, Monitoring and Evaluation, Education and Youth Development, Gender and Inclusive Development, and Public Financial Management.

DevTech is seeking a Finance & Administrative Officer to support the Finance Manager and the Director of Operations in the management of regional office finance and operation activities, for the Support for Strategic Information and Project Management Services (S4SIPMS). The officer will be responsible for monitoring regional offices expenditures and ensuring compliance with USAID and DevTech procedures. This will be a full-time position with benefits, based in either: Abuja, Lagos, Kano, or Port Harcourt. Only Nigerian applicants will be considered.

Responsibilities

• Implementing administrative processes, applying the rules, regulations and procedures of DevTech and USAID.
• Preparing necessary documentation, reviewing and performing calculations in order to comply with each of these processes to achieve timely results and ensure effective service delivery
• Accompanying technical teams to the field to ensure logistics and supporting documents for expenditures.
• Ensuring timely approval and payment procedures
• Preparation of field office financial and other administrative reports
• Pro-actively ensuring that the office functions well and efficiently ensure office equipment and supplies maintained within budget.
• Acting as the first point of contact for vendors and arranging meetings with vendors.
• Acting as point of contact for office maintenance and security.
• Ensuring office procedures are kept up-to-date and communicated to staff.
• Organizing staff events, including off-site planning, and staff development events.
• Assisting with staff transportation, accommodation and other travel related tasks.
• Providing regular updates of all planning processes and practices for project activities.
• Oversee the operations of the regional office;
• Responsible for petty cash disbursement and ensure proper reconciliation and replenishment in the regional office.
• Negotiate competitive prices and manage relationships with project vendors, including, but not limited to internet, cell phones, telephone lines, printers and stationary, couriers, hotel and lodging, among others;
• Assist in vendor source selection;
• Assist in report production and distribution.
• Other duties as assigned by the Director of Operations, Finance Manager and Regional Data Manager.

Qualifications

• Master’s degree in Accounting, Business Administration or related field.
• 2-5 years of experience managing USG/USAID contracts, including experience in supporting finance, procurement, operations, administration, logistics and human resource tasks.
• Knowledge of financial software applications, including Quickbooks and others.
• S/he will have demonstrated progressive experience working in the field of finance and compliance with knowledge of USAID requirements
• Fluency in spoken and written English.

NOTES: This position description should not be construed to imply that these requirements are exclusive standards for the position, nor will it be the sole basis for any subsequent employee evaluations. Incumbents will follow the guidance and perform other duties as assigned by his/her supervisor.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, national origin, disability, sexual orientation, protected veteran status or other status protected by applicable law. Only short-listed candidates will be contacted.

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