RECEPTIONIST/ADMINISTRATIVE ASSISTANT AT International Medical Corps Maiduguri, NG

Job description

BACKGROUND

International Medical Corps (IMC) is a global, humanitarian, non-profit organization dedicated to saving lives and relieving suffering through health care training, relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, non-political, non-sectarian organization.

Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations.

International Medical Corps has been operating in Nigeria since November 2013. It currently has its country office in Abuja and field offices in Kano, Sokoto and Maiduguri where it is implementing emergency Water, Sanitation, Hygiene (WASH) and Protection programs, and also building capacity of local health systems and structures, ensuring the provision of quality, accessible Nutrition and Health Care.

International Medical Corps is therefore looking for a suitable candidate to fill the position of Receptionist/Administrative Assistant to be based in its Maiduguri office.

RECEPTIONIST/ADMINISTRATIVE ASSISTANT-MAIDUGURI (1)

Job Summary

Provides office services by assisting the Administrative Officer in maintaining, procedures, policies, and monitoring administrative projects.

Essential Responsibilities

• Manage front desk administrative operations and procedures
• Act as first point of contact for all visitors and callers
• Keep visitors log
• Daily and timely review/ supervision and support of domestics staff ,sign-off on daily check lists (include documentation of any exception noted on daily basis and report such to Supervisor)
• Manage internal communication network (reception, management of internal calls, dispatching of received emails and Parcels etc).
• Manage administrative operations and procedures under the Supervision of the Administrative Officer
• Clerical duties (photocopying, filing, scanning, binding documents etc.).
• Perform document retention procedures such as filling of documents/record keeping ,serialization both soft and hard copy
• Advocate and promote a healthy, creative and safe work environment.
• Ensure proper functioning of the office organize team meetings, circulate agendas, take and circulate minutes.
• Assist the Administrative Officer in updating the Office Staff list
• Responsible for updating master contact databases (Both staff and Vendors).
• Coordinating submission of staff Time sheet
• Assist the Administrative Officer to ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies;
• Verifying receipt of supplies.
• Assist the Administrative Officer in all office and Guest house acquisitions, administration and maintenance.
• Ensure the management and monitoring of subscriptions and monthly telephone and Internet communications.
• Maintain proper records for all correspondences

Qualification And Experience

• Degree in Business Administration or any related course
• 1 year cognate experience in an NGO setting is an added advantage.
• Administrative Skills
• Proficiency in Microsoft Office
• Organizational and analytical Skills
• Inventory keeping Skills

APPLY HERE