Job Description
• Act As The Point Of Contact To The Executive, Handling And Distributing Confidential Mails, Telephone Calls, Faxes, Etc. • Develop And Maintain An Efficient Documentation And Filing (Electronic And Hard) Process. • Manage Sensitive Matters And Information Regarding Peculiar Issues Within The Department.
• Co-Ordinate And Manage Executive Calendars, Travel Arrangements And Schedules, Negotiating Potential Conflicts And Determining Feasible Alternatives. • Perform A Diversity Of Secretarial And Administrative Support Activities Including Composing Memos And Correspondences, Compiling Reports, Creation Of Spreadsheets And Manipulation Of Spreadsheet Data. • Cross-Examine Documents For Exec’s Review To Ensure Quality Control And Compliance To MTNN Policies. • Collate Monthly Activity Reports From The Different Units Within The Assigned Department For The Exec’s Review. • Perform Quality Control Checks On Assigned Exec’s Presentations, To Ensure Proper Formatting And Elimination Of Errors. • Process All Requisitions For The Assigned Exec’s Office. • Respond To Customer (Internal/External) Queries And Requests On Non-Technical Issues And Escalate To The Assigned Manager / Exec When Necessary. • Prepare Meeting/Conference Logistics And Host Visitors On Behalf Of The Executive.
Job Condition
• Normal MTNN Working Conditions
• May Be Required To Work Extended Hours
• Open Office Plan
Experience & Training
• First Degree In Any Related Discipline
• Fluent In English
• Minimum Of 1 Years’ Experience In An Area Of Specialisation; With Experience Working With Others
• Experience Working In A Medium Organization Training:
• Customer Care/Focus. • Effective Communication Skills.
• Effective Business Writing Skills.
• Finance For Non-Finance Persons.
• Basic Accounting. • General Office Administration And Performance Standards. • Microsoft Office Suite
• IFS Training
• Department Specific Applications
Minimum Qualification BA, BEd, BEng, BSc, BTech Or HND
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