Saturday, November 18, 2017

Logistician at Solidarités International

Image result for Solidarités International (SI),
Solidarités International (SI), a French humanitarian organisation is recruiting to fill the position below:
POSITION : Logistician

Responsibilities

  • Implement and supervise all logistics operations at his/her assigned base.
  • Organize logistic support for programs, in keeping with Solidarités International procedures.
  • Assist the Base Manager or the field coordinator in the implementation of safety rules.
Supply Management:
  • Implement backup and data-protection procedures
  • Ensure the maintenance and correct use of IT equipment
  • Provide technical assistance to teams and organize training sessions
  • Carry out a purchasing environment analysis at the local level
  • Supervise the update of price lists and supplier files
  • Manage the Solidarités International purchasing procedures and those from donors funding the programs.
  • Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
  • Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures
  • Ensure that dealings with suppliers are monitored
  • Vehicle Fleet Management
  • Negotiate vehicle rental contracts
  • Supervise the planning and execution of maintenance and repair work on mission vehicles
  • Establish vehicle movement schedules
  • Ensure that a complete breakdown kit is available on board all vehicles
  • Permanently ensure that all drivers have received general training and carry out regular testing
  • Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
  • Check that vehicle log books are in place and are used correctly
  • Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded
  • Prevent the misappropriation of fuel and spare parts
  • Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored
  • Equipment/Telecommunications Management
  • Update inventory in real time
  • Optimize distribution of materials according to task needs
  • Organize the installation, safe-guarding and monitoring of materials
  • Install communication means and ensure that they are regularly maintained.
  • Train teams in the use of these communication means
  • Receive, approve and process requests for quotes and internal order forms
  • Ensure that budgetary lines related to logistics are monitored and observed
  • Supervise the preparation of purchasing documents and draft the contracts
  • Participate in the drafting the call for tenders
  • Supervise purchasing, ensuring that approval rules and procedures are observed
  • Select suppliers and negotiate prices, deadlines and delivery methods
  • Management and Monitoring of IT Equipment
  • Update antivirus software
Supplies Management:
  • Ensure procedures are followed as stock is checked in and out
  • See that all documentation linked to stock is complete and correct
  • Supervise monthly physical stock inventory
  • Select storage locations and create a plan for the development and security of these sites
  • Ensure material is stored under suitable conditions and monitor expiration dates
Human Resource Management:
  • Conduct performance reviews for members of the logistics team
  • Organize formal team meetings at regular intervals
  • Analyse and quantify logistics personnel needs
  • Recruit, train and supervise the logistics team
Security:
  • Train teams in safety rules and procedures
  • Pass on any security-related information to his/her line manager
  • Implement team safety measures as determined by the coordination team
Reporting/Capitalization:
  • Consolidate logistics packs monthly and pass on to the logistics coordinator
  • Provide the logistics coordinator with all information needed to draft intermediary and final reports
  • Pass on purchasing reports for closed programs to the coordinators at the established frequency.
  • Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
  • Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
Personal Abilities
  • Languages: English, (Hausa, Kanuri a plus)
  • Experience: 3 - 5 years of experience in similar position (NGO/Private or Public sector)
  • Personal qualities: reliable, honest, very good organization, good knowledge of the local market. 
Technical Competences
  • Eduacation: Business Administration, Logistics or Social Sciences Degree.
  • Microsoft Office ( Excel and Word skills).
How To Apply
Candidates should send their CV and suitability statement to: job.applications@solidarites-nigeria.org

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