LOGISTICS ASSISTANT- ABUJA AT International Medical Corps Abuja, NG

Job description

International Medical Corps (IMC) is a global, humanitarian, non-profit organization dedicated to saving lives and relieving suffering through health care training, relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, non-political, non-sectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations.

International Medical Corps has been operating in Nigeria since November 2013. It currently has its country office in Abuja and field offices in Kano, Sokoto and Maiduguri where it is implementing emergency Water, Sanitation, Hygiene (WASH) and Protection programs, and also building capacity of local health systems and structures, ensuring the provision of quality, accessible Nutrition and Health Care.

International Medical Corps is therefore looking for a suitable candidate to fill the position of Logistics Assistant to be based in its Abuja Office.

LOGISTICS ASSISTANT- ABUJA (5 Months short-term contract)

Job Summary
The Logistics Assistant will be responsible and accountable for assisting with the delivery of all logistics related activities, commensurate with their level of knowledge and experience, in accordance with International Medical Corps Logistics policies and procedures

Essential Duties And Responsibilities

• Act upon submission of a dully approved Purchase Requests (PRs). Educate and support Programs to ensure timely submission of approved PRs with sufficient details, realistic delivery target date.
• Record and track PRs through Procurement Tracking sheet ensuring every procurement step is logged into PTS.
• Carry out market analysis, record suppliers, collect relevant documentation and report to your supervisor.
• Maintain suppliers’ individual files with relevant administrative documentation.
• For single quote and negotiated procedures, self-sufficient, collect quotes and prepare bid summary for further review and approval.
• Negotiate business terms and conditions, prices, quality to International Medical Corps’ benefit. Draft Purchase orders and collect approval. Collect supplier’s signature on all Purchase Order pages and provide copy of PO to supplier.
• Inform relevant Warehouse point person about upcoming deliveries and provide copy of relevant document for control against specifications and quantities.
• Receive invoice and control against original order, advance payments/instalments already delivered
• For goods: Facilitate delivery of orders to the warehouse of the site of payment and collect Good Received Note.
• For services: Facilitate delivery of services, collect memo from most technically sound IMC personnel for completion validation.
• Attach GRN to procurement file with supplier’s invoice and transfer file to finance for payment.
• Ensure delivery till final destination.
• Assist with the management of all matters logistics relating to fuel management, to ensure that PRs for fuel procurement are raised, fuel records are properly maintained and reorder leave for fuel stock established.
• Manage the maintenance of accurate filing systems, with documented and supported records of actions for audit purposes.
• Produce weekly and monthly logistics reports for Logistics Officer pursuant with IMC policies and procedures
• Be flexible and manage your time accordingly, to be prepared to tackle other tasks commensurate with your role, and level of experience, at short notice.

Qualifications And Requirements

• Degree (B. Sc. or HND) in Social Sciences, Humanities, Science, etc.
• Certificate or Diploma in Procurement/Supply Chain Management/Logistics or related field.

At least 3 years of general logistics experience but not less than 1 year experience in procurement.

• High computer literacy level with expected proficiency in Word, Excel, PDF, and Internet.
• Ability to work independently, take personal initiative, and multi-task including strong facilitation skills in an ever-changing dynamic operational environment
• Excellent written and spoken English language skills.
• Strong administrative and organizational skills.
• Ability to coach others and work in a team environment with experience in conducting training.
• Excellent interpersonal skills and ability to work effectively in an operational environment.
• Experience in negotiating service agreements with vendors and suppliers.
• The capability and willingness to be flexible and accommodating in sometimes difficult and frustrating work situations.
• Commitment to and understanding of IMC’s aims, values and principles.
• Be flexible and manage your time accordingly, to be prepared to tackle other tasks commensurate with your role, and level of experience, at short notice.

Language Skills

Ability to read, write, analyze and interpret, technical and non-technical in the English language.

Ability to present information and respond appropriately to questions.

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