Secretary Ground Hills Hotels

Job description

Responsibilities

• Word processing;
• Audio and copy typing;
• Letter writing;
• Dealing with telephone and email enquiries;
• Creating and maintaining filing systems;
• Scheduling and attending meetings, creating agendas and taking minutes - shorthand may be required;
• Keeping diaries and arranging appointments;
• Organizing travel for staff.
• Using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;
• Devising and maintaining office systems;
• Booking rooms and conference facilities;
• Using content management systems to maintain and update websites and internal databases;
• Managing and maintaining budgets, as well as invoicing;
• Liaising with staff in other departments and with external contacts;

Candidate Requirements

Qualifications

• Degree and HND subjects may increase your chances:
• Business or management;
• Business with languages;
• Government or public administration;
• Law;
• Secretarial studies.
• Secretarial courses specifically aimed at graduates are available, often through private colleges. Specific secretarial training is useful

Skills

You will need to have:

• Strong organizational skills;
• Presentation skills and attention to detail;
• The ability to plan your own work, work on your own initiative and meet deadlines;
• The ability to manage pressure and conflicting demands and prioritize tasks and workload;
• Oral and written communication skills;
• Tact, discretion and respect for confidentiality;
• A pleasant, confident telephone manner;
• Teamwork;
• Reliability and honesty;
• Project management skills.

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